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The Phased Approach to Project Management Implementation

Implementing a PMO can current sizeable worries. For that purpose, a phased strategy to PMO implementation is not only essential but also a distinguishing characteristic of profitable project management consulting firms. Expert project management consultants know that a phased strategy:

(one) helps to prevail over resistance to alter,
(two) lets for lessons discovered in early phases to be incorporated in methods set up in later phases and
(three) establishes a sound foundation of offered project-stage information prior to rolling-up company-stage information and facts. 2nd, profitable project management consultants also know that, when it comes to building a PMO, there is no such issue as a “universal remedy.” To be successful, a PMO must be tailored to your organization’s project varieties, administration/workers capabilities, and organizational lifestyle. A phased strategy to implementation lets the important time (in the initial phases) to assemble first-hand information and facts about project traits, personnel, and cultural nuances so that the sent remedy can be tailored correctly.

The 4 Phases of Project Management Implementation

I. Initiation Stage: During the Initiation Stage, project management consultants use pilot assignments to construct approach momentum, prevail over purely natural resistance to alter, and achieve first-hand knowledge of your corporation. This target of this period is to successfully mobilize your corporation, remediate any existing at-risk assignments, and established the phase for the following two Set up phases. In the course of this period, the project management methodology is launched and software package education is done but only for all those people who will be especially related with pilot project groups. Also, a plan for the Project-Stage Set up period is produced and important instruments are produced that will be utilized for the duration of the remaining Set up phases.

II. Project-Stage Set up Stage: The second period utilizes information and facts collected from pilot assignments in the Initiation period to roll-out structured project arranging and management procedures for all remaining assignments, as properly as to formally create the Project Management Business office. This period can involve the creation of PMO position descriptions, formal tips for project arranging/management, a project world-wide-web web page, and a world-wide-web-based action update system – mainly the important infrastructure to help the consistent, profitable software of project management procedures by the PMO. Project Management Instruction is also rolled-out to the overall corporation for the duration of the Project-Stage Set up Stage. By the summary of this period, the nucleus of a Project management Business office is in-position, all project crew associates have been experienced, and the project management consultants are completely ready to start out transitioning from their job of supporting project crew necessities to supporting the PMO workers.

III. Organization-Stage Set up Stage: In the course of the Organization-Stage Set up period, instruments are executed that are targeted on controlling an organization’s overall portfolio of assignments. Illustrations of these instruments involve company efficiency metrics, a administration “dashboard” to achieve summary-stage visibility to project status, and project scheduling based on confined resources and project precedence (company useful resource leveling). The intent of these varieties of instruments is to (one) give administration with well timed and exact information and facts about the status of the all the assignments currently being undertaken by the corporation and (two) help small business conclusion-making that impacts the profitable completion of assignments such as: improvements to staffing, funding, project prioritization, and workload.

In the course of the Organization-Stage Set up Stage, the Project Management Business office workers has now started to believe some of the day-to-day responsibilities for establishing and sustaining ongoing project ideas. In performing so, the PMO workers is able to absolutely free-up the project management consulting firm to target on the structure and implementation of the company-stage instruments. By the conclude of this period, all responsibility for establishing and updating specific project ideas have been transitioned from the Project Management Consultants to the PMO workers.

IV. Servicing Stage: The final period marks the crucial changeover of the Project Management Business office from the project management consultants back to the corporation. In addition to supporting the day-to-day responsibilities for arranging and controlling specific assignments, the PMO workers will now come to be the focal point for furnishing the company-stage information and facts and examination demanded by administration. At this point in the project management implementation approach, the corporation has been properly experienced, many good results tales have been produced and communicated, pretty much all assignments have properly-produced project ideas, and there is prevalent help for investing in a formal project arranging and management approach. Also, the Project Management Business office infrastructure is in position, the PMO workers has been experienced, and administration has important visibility to the important project portfolio-stage information and facts. Effective completion of this period generates lengthy-expression continuity by applying the important insurance policies and incentives to permanently inculcate project management into the lifestyle of the corporation. Ideally, formal project arranging and management procedures will come to be recognized as a demanded main competency and an vital functionality inside of the corporation.

Deliverables to Count on From Your Project Management Consulting Business Stage one – Initiation Stage

  • First conversation(s) to administration and guidance in the identification of pilot assignments
  • Project Management methodology and software package education for identified pilot crew associates
  • Project ideas and formal management procedures in position for all identified pilot assignments
  • A library of project “templates” for use for the duration of the Set up phases
  • Standardized project coding constructions and project-stage report formats
  • Finalized necessities and a plan for the Project-Stage Set up period

Stage II – Project-Stage Set up Stage

  • Network-based, structured project ideas and formal management approach for all specific assignments
  • Rollout of PM/software package education to all project leaders and crew associates
  • Instruction and mentoring of PMO personnel
  • Implementation of the initial PMO infrastructure
  • Finalized necessities and a plan for the Organization-Stage Implementation period

Stage III – Organization-Stage Set up Stage

  • Implementation of the company-stage PMO infrastructure
  • Turnover to PMO workers of the day-to-day responsibility for establishing and sustaining specific project ideas
  • Finalized necessities and a plan for the Servicing period

Stage IV – Servicing Stage

  • Turnover to Project Management Business office workers the responsibility for supporting all of the project management necessities of the corporation
  • Tips to administration for insurance policies and incentives demanded to permanently create project management as a main competency and vital functionality


Without the need of a question, the structure of a Project Management Business office must be tailored to the precise desires of its corporation in order to be successful. A universal “cookie cutter” strategy does not understand differences in project varieties, administration, or workers capabilities. As a end result, standardized answers are inclined to have a low likelihood of good results. A phased strategy not only maximizes the efficiency of the project management consulting firm, but also of the organizations that they provide. It lets time in the initial phases to assemble essential, first-hand information and facts, overcomes resistance to alter, and leads to a properly outlined and profitable Project Management Business office at the conclude.


About Editorial Staff

The Editorial Staff are the volunteer members behing the Troubled Projects SIG publication. It is formed by top referent experts globally recognized. The Editorial Staff directs and performs quality control and assurance in all the articles published.