Numbering policy and course of action files can be simple or difficult dependent on how you ultimately choose on the numbering format. I use simple numbering as you will see beneath but there are factors for acquiring a additional complex numbering method. I will give you equally alternatives and you can choose.
Alternative 1: Easy method. To start with of all, I like to do a four or five digit numbering method for all insurance policies and strategies. In other words and phrases, I you should not use a individual figures for insurance policies and then another for strategies. Also, I like to use a sequential numbering starting up from a huge amount like a thousand or ten thousand. For case in point, if I have a Human Means policy on relocation, a 2nd course of action on Acquire Requisitions, and a third policy on Varieties Administration, then the numbering method, centered on a four-digits, would be:
- a thousand – Relocation Policy
- 1001 – Acquire Requisition Process
- 1002 – Varieties Administration
In some providers, I have supplied out ranges like a thousand to 1200 for Corporate Procedures and Methods and 1201 to 1500 for Human Means and so on. The dilemma with ranges is that there is a chance of a department operating of out figures, which by the way, transpired 1 time to me and it has never transpired once more.
Alternative two: Some insurance policies and strategies writers use a additional advanced method to consider and pinpoint distinct places in just departments. For case in point, a organization might use a format such as:
MF-RC-PE-1001 to stand for the first course of action in the Receiving Office in just the Production Office. A policy might have the amount MF-RC-PL-1002 where PL stands for policy. You get the picture.
I have to confess that I did use this numbering format early in my vocation but it really is so difficult to sustain. And fail to remember at any time retaining it when the departments change their title. For case in point, when Office Companies gets Administrative Companies or when Engineering gets Exploration and Improvement or when Office of the President gets Corporate Workplaces. When this takes place, your complete numbering method would have to change.
Summary: I desire the four or five amount numbering method thanks to its simplicity. I come across the 2nd option as cumbersome but however some providers might come across great motive to use it. The method you choose is your option but all I endorse is that you do some analysis as to how it will maintain up in excess of time in your organization environment.